Administrative Assistant

Irish Haemophilia Society

The Society was founded in 1968 by members of the medical profession, people with haemophilia, their families and friends who felt the need to provide support and advice for members and to improve the quality of life for people with haemophilia. The Society has grown from an informal and voluntary group of parents of people with haemophilia who wanted a better deal for their children, to a confident and professional charity with a committed board and professional staff to deal with the challenges ahead.

Job Title: Administrative Assistant
Position: Permanent with probation period of 9 months
Salary: Commensurate with experience
Location: Dublin 8

Knowledge, Skills & Experience Required

The successful candidate must have a minimum of two years’ experience and must be able to demonstrate:

• Proficiency in Microsoft Office, Dictaphone typing, and must have good IT skills.
• Excellent administrative skills and multitasking ability.
• Excellent communication and presentation skills, both written and verbal.
• Self-starter: proven initiative and demonstrated the ability to develop and deliver.
• Good time management skills.
• Good interpersonal skills.
• Have the ability to work in a team and on own initiative when necessary.
• Highly organized individual with the ability to prioritize with good attention to detail.

Job Description

• Carry out tasks and duties assigned by the Chief Executive and Administrator/Office Manager.
• General office duties and administrative tasks to include:
  Reception: Welcome visitors, prepare refreshments, arrange taxis and couriers, arrange conference calls, shredding, recycling of paper.
  Phones: Answer phones and transfer to the appropriate person, and record messages.
  General: Microsoft Word, Excel, Powerpoint, check main I.H.S. emails twice daily, post in and out, filing and maintaining the stationery supply and other supplies for office.
  Typing: General typing, dictaphone typing, mail merges and mailshots.
  Staff Meetings: Taking minutes at monthly meetings.
  Library: Maintain upkeep of library.
• Assisting with logistics and producing documents for all events and conferences.
• Processing accommodation bookings and logistics for apartment facility for members including handover of keys.
• Assisting with financial administration, fundraising and membership renewals.
• Administrative tasks for Administrator/Office Manager and Chief Executive.

The successful candidate will have the opportunity to develop their skills and career with the organisation.

Application:

Please email a letter of application along with your C.V. to: debbie@haemophilia.ie
Closing date for all applications is: 20th October 2017.