Administrative Officer/ Office Manager

Administrative Officer/ Office Manager, 12 month contract - Dublin 2

We are looking for an experienced Administrative Officer to manage the daily operations of the Office of the CEO and to provide administrative support to the COO.

You will provide a comprehensive range of support services to include general administration and office management,  and you should have excellent administrative skills and the ability to work on your own initiative.  With excellent interpersonal and organisational skills, you will also have the ability to work with a high degree of accuracy within tight deadlines, strong PC skills (e.g. Word, Excel, PowerPoint, Access) and the ability to communicate and relate well to internal and external clients at all levels.

An immediate start is possible so don't delay, apply today!

MAIN JOB ROLE AND RESPONSIBILITIES

• Act as primary point of contact for the Chief Executive Officer
• Assist the CEO in developing and coordinating new policy and programme documentation
• Liaise with a wide range of internal and external contacts and other funding agencies
• Responsibility for timely reporting
• Act as Internal liaison between the CEO and senior management team
• Manage all communications on behalf of the CEO
• Assist the CEO and COO with travel arrangements
• Develop and maintain overall executive support function for senior management team
• Collate information, prepare reports, update projects, strategic documents / action plans etc
• Manage information requests on behalf of the CEO and COO
• Drive key projects and activities on behalf of the Chief Executive Officer
• Manage all secretariat responsibilities including preparation of agendas and meeting papers, collating information, attending meetings, preparing minutes, follow up on outcomes and actions
• Preparation of briefing materials in advance of domestic and international meetings and events, ensuring that the CEO is fully prepared for all such events

ESSENTIAL SKILLS AND EXPERIENCE

• Degree and/or equivalent qualification in a relevant discipline
• Minimum five years’ experience of working as EA/ PA/ Office Manager
• Successful track record and expertise in project management of multi-disciplinary projects
• Advanced knowledge of IT Networks
• Experience in operations management
• Work experience in a Public Sector work environment
• Exceptional written, verbal, and interpersonal communication skills
• Possess a detailed knowledge of computer applications and the ability to use them effectively

Job ref HR1 – VH AO