Communications Administrator
St. Patrick's University HospitalDublin
12/10/2017
Job Details
Job Requirements
Salary for the position is based on the SPMHS 2012 Clerical Grade IV Administrator payscale. The salary point will be dependent on the appointee’s experience and is capped at point 3 i.e €25,880 - €29,557.
Applicants for this position must have:
- A minimum of three years administrative experience
- Experience with database input
- Experience in a Medical Setting desirable
- Experience in a Communications Department desirable
- Knowledge of medical terminology
- Proven ability to prioritise, multi-task and organise systems
- Excellent communication skills- effective and clear communicator
- The ability to work to deadlines
- The ability to work in a multi-cultural context
- The ability to work alone and assume responsibility within defined parameters
- The ability to establish strong working relationships with internal and external parties as required
- Proven knowledge of MS Office, Outlook, Excel, Access and proficient at typing
Informal enquiries only to:
Tamara Nolan, Communications Manager
Tel: (01) 2493335
Email: tnolan@stpatsmail.com (Applications should not be made to this email address)
Applications in the form of covering letter and Curriculum Vitae, clearly stating the post being applied for should be uploaded as one document below by Tuesday 17th October 2017.
Panels may be formed from which future positions may be filled.
St. Patrick's Mental Health Services is an equal opportunities employer.
Job Description
Job Title: Communications Administrator
Reporting to: Communications Manager
Place of Work: St Patrick’s Mental Health Services, James’s Street, Dublin 8, incorporating St Edmundsbury Hospital, Lucan and Dean Clinics and other services operated by St. Patrick’s Mental Health Services
Main Purpose: To ensure the smooth & efficient administrative functioning of the Communications Department and coordination of a Clinical Student Placement Programme in St Patricks Mental Health Services
Hours of Work: The standard working week applying to the post is 35 hours
The Administrator will work halftime with the Communications Department and halftime on the coordination of a Clinical Student Placement Programme
Duties in Communications:
- Carrying out general office administrative duties for the department and all administrative duties associated with the TY Programme
- Keeping accurate and up to date departmental accounts, including a record of all departmental income and expenditure
- Keeping up-to date annual/ sick leave records for the department
- Using a variety of software packages and tools such as Microsoft Word, Mail Merge, Outlook, PowerPoint, Excel etc. to produce correspondence and documents and to maintain digital mailing lists and databases
- Booking rooms and conference facilities
- Scheduling and attending meetings, taking minutes and keeping notes
- Assisting in the coordination of both in-house and external events
Duties on Clinical Student Placement Programme:
- Carrying out general administrative duties to ensure the smooth coordination and evaluation of a Clinical Student Placement Programme in St Patrick’s Mental Health Services (32 Chinese students per calendar year)
This Job Description is not intended to be a comprehensive list of all duties. The person appointed may be required to perform other duties as appropriate which may be assigned to him/her from time to time and to contribute to the development of the position.
PERSON SPECIFICATION
Candidates must have:
Qualifications and/or Experience
- A minimum of three years administrative experience
- Experience with database input
- Experience in Medical Setting desirable
- Experience in a Communications Department desirable
Professional Knowledge
- Knowledge of medical terminology
Competencies/Skills
- Proven ability to prioritise, multi-task and organise systems
- Excellent communication skills- effective and clear communicator
- The ability to work to deadlines
- The ability to work in a multi-cultural context
- Excellent interpersonal skills
- The ability to work alone and assume responsibility within defined parameters
- Excellent attention to detail
- The ability to establish strong working relationships with internal and external parties as required
- Flexible
- Proven knowledge of MS Office, Outlook, Excel, Access and proficient at typing
- Proven ability to take meeting minutes
Please note: All above criteria are essential unless otherwise specified
TERMS AND CONDITIONS OF EMPLOYMENT
Tenure: Full time, permanent, pensionable as below
Working Week: The standard hours applying to this position is 35 hours per week.
Salary: Salary for the position is based on the SPMHS 2012 Clerical Grade IV Administrator payscale. The salary point will be dependent on the appointee’s experience and is capped at point 3 i.e €25,880 - €29,557
Annual Leave The annual leave associated with the position is 24 days
Pension: All pensionable staff become members of the pension scheme after successful completion of probation (standard probationary period is six months which may be extended if required). The scheme is a defined contribution scheme with a deduction from the salary of the employee of 4%. In respect of an internal appointment being made the individuals existing pension arrangements will continue
Probation: The appointee will be appointed in a probationary capacity for the first six months during which time the job holders performance will be subject to on-going review.
Health: The appointee must be fully competent and capable of undertaking the duties attached to the position and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.
Character: The appointee must be of good character
Retirement Age: Normal retirement age for employees is 66 years which at present is also normal pension age.