Executive Assistant - Dublin
UnitedHealth GroupDublin
30/10/2017
Job Details
Job Requirements
Position Description
If you want to achieve more in your mission of health care, you have to be really smart about the business of health care. Challenge yourself, your peers and our industry by shaping what health care looks like and doing your life's best work.(sm)
As an executive assistant, you will have experience in a similar role. You will have the opportunity to support senior members of the organisation. You will have excellent communication, a positive attitude and flexibility with the ability to adapt quickly to change. The successful candidate must be able to produce thorough and accurate work in a high profile and fast paced environment. They must also be able to coordinate projects between various departments and provide other general administrative support.
Primary Responsibilities:
- Interact with individuals at all levels of the organization, globally
- Review operating practices and implement improvements where necessary
- Independently perform varied administrative duties related to functional areas
- Participate in and may coordinate committees or task forces, as assigned
- Compile and/or integrate information needed to complete reports and documents
- Independently produce reports, presentations and briefs
- Review documents to ensure accuracy and quality, and revise as needed
- Read incoming mail and triage in priority order, highlighting important items or requests for action
- Provide administrative support to business and functional leaders in a manner consistent with the highest levels of performance and professionalism
- Handle highly confidential information with complete discretion at all times
- Make meeting arrangements and coordinate changes in global meeting schedules
- Maintain diary, arrange meetings and appointments while providing reminders and ensuring attendees are prepared
- Create/prepare meeting materials, e.g., spreadsheets, meeting agendas and minutes, and ensure distribution to appropriate individuals in a timely manner
- Schedule and set - up resources and technology needed for meetings and events, e.g., conference rooms, catering, WebEx, telepresence
- Co - ordinate travel arrangements and prepare expense reports
- Manage office documents in accordance with enterprise records management procedures
- Create and/or maintain SharePoint sites to facilitate team access to office documents
- Business Service Liaison point of contact for on boarding of new employees
- Prepare outgoing mail, including overnight express
- Greet visiting clients, guests and employees
Required Qualifications:
- Leaving Certificate or equivalent
- Proven experience as an executive administrative assistant, senior executive assistant or in another secretarial position supporting business leaders
- Experience supporting multiple leaders within a fast - pace environment
- Must have a polished demeanour and be comfortable working with people at all levels
- Ability to work in a large, matrix corporate environment
- Exemplary planning, time management and prioritisation skills
- Be comfortable using initiative and being curious
- Possess excellent judgment and decision making abilities
- Ability to manage multiple tasks / projects and deadlines simultaneously with attention to detail with a sense of urgency
- Proven problem analysis and resolution skills
- Excellent organizational and planning skills
- Excellent verbal and written communication and grammatical skills
- Experience coordinating large meetings, including WebEx virtual meetings and teleconferences
- Intermediate or better level of proficiency with MS Office applications, specifically Word, PowerPoint and Excel
- Work schedule flexibility, including availability for overtime as needed
Preferred Qualifications:
- College degree
- Experience of supporting a new site set up or large scale ramp of employees
- Experience supporting individuals in multiple global locations
Careers with UnitedHealthcare. Let's talk about opportunity. Start with a Fortune 6 organization that's serving more than 85 million people already and building the industry's singular reputation for bold ideas and impeccable execution. Now, add your energy, your passion for excellence, your near-obsession with driving change for the better. Get the picture? UnitedHealthcare is serving employers and individuals, states and communities, military families and veterans where ever they're found across the globe. We bring them the resources of an industry leader and a commitment to improve their lives that’s second to none. This is no small opportunity. It's where you can do your life's best work.(sm)
Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.
Job Keywords: Admin, Administrative Assistant, EA, Dublin, Ireland