Office Administrator

Company overview:

Our client is a leading global bank and one of the world's largest Hedge Fund Administrators that has profits in excess of €7 billion. Amongst their many awards they have been voted as top employers, and the world's best bank. They have a strong package which includes competitive salary, pension and health insurance. 

Background to the Role:

To join the office administration team in a specific department

Key Responsibilities:

• Scan and log all investor and client documentation (trades, AML, Investor correspondence) as received into the Investor Services Workflow system accurately and timely.
• Sorting, recording and distributing incoming post across the department.
• Review and proofread documentation (scanned and received) into the Investor Services Department allocating accurately to the appropriate queues within Workflow – investigating timely any anomalies as received.
• Maintain a secure robust filing system of Investor Files / data (both hard and soft copy) in accordance with Corporate policy and regulatory stanards.
• Track and provide weekly progress updates on the week’s achievements, highlighting any constraints timely to the appropriate Manager within Investor Services. 
• Ensure responsibility for the accurate and timely preparation of Operational Data for offsite storage in accordance with Corporate policy and local legislation ensuring ease of retrieval at a time in the future.
• Assist the Investor Services team in the retrieval of Investor files and general filing / reporting duties.
• Ability to work in an orderly manner and on own initiative
• Adhere to strict Clean Desk policy and assist in maintaining a clean general office environment.
• Establish effective professional relationships with the various teams within the Department.

Ideal Candidate

• Third level qualification
• office administration experience is essential
• Previous experience in Financial services
• Good organisational and attention to detail