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‘What if…? ‘How about…?’ ‘Why don’t we…?’: questions you’ll hear often at Lambert Smith Hampton. By thinking differently – and never settling for the obvious answers – we do more for our clients. If you share our approach, you’ll feel right at home at our firm.
Receptionist/Administrator
Junior to Intermediate Receptionist/Administrator required for our Dublin office immediately.
Job Description
Experience required:
- Previous experience of managing a corporate desk
- Must have an administration background
- Customer Service experience
- Property background would be advantageous but not essential
Main duties include but not limited to:
PA Duties to Managing Partner/Department Heads:
- Maintain Diaries, arrange meetings & provide reminders.
- Administration of personal affairs i.e. insurance, tax, etc.
- Set up meetings with internal and external staff/clients as required.
- Plan and coordinate all travel arrangements.
Reception Desk/Visitor/Meeting Management:
- Provide backup Reception cover during illness/annual leave periods.
- Ensure the reception area is welcoming and reflects our bran values.
- Coordinate diaries for Meeting Rooms & provide refreshments if required.
Agency Departments:
- Letter and report writing in line with company procedures.
- Create and maintain client and job files.
- Assist with producing tender documents between several departments.
- Maintain department KPI trackers.
- Manage documentation and filling system.
- Compliance management for the Agency Departments.
- Responsible for ensuring Dublin office is up to date with all Head of Office procedures.
- Review and update time management system with Head of Department.
- Prepare documentation for meetings and inspections.
- Preparation of brochures and marketing material, update and maintain website.
- Other ad-hoc administrative task as required.
General Office Administration:
- Organising corporate activities. Motivational activities and events throughout the year.
- Assist other administration staff in areas such as Office Security, Health & Safety, Office Contractors, Stationery, Printing supplies etc.
- Assist with the Maintenance of Office records according to retention policies and schedules.
Skills/Attributes:
The ideal candidate will be at Junior/Intermediate level with some experience in a similar role. Other attributes key to the position is:
- Excellent and extensive Microsoft Office skills required.
- Self-motivated with exceptional organisational skills.
- Excellent communication and presentation skills.
- Capable of multi-tasking and working to deadlines.
- Ability to maintain and build new relationships.
- Analytical and problem solving.
- Team building skills.
- The ability to work in a fast paced, target driven environment.
- Be honest, trustworthy and flexible.
- Ability to maintain a high level of accuracy in preparing and entering information.
- A positive and professional outlook.
For further details please contact Andrew Turner on 0161 242 8014 or to apply please upload your CV and covering letter.
Lambert Smith Hampton is an equal opportunity employer.
Note to recruitment agencies: We operate a strict preferred supplier list and we will only accept CV's from agencies who we have agreed terms with and who we have instructed to assist us with this recruitment. All introductions should be made direct to the Talent Acquisition team and we will not pay a fee for any CV's sent to our business outside of this process. If you wish to discuss how you can partner with us please contact the Talent Acquisition team on 0161 242 8014.
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