Senior Occupancy Planner

• Lead weekly site space planning coordination meetings and summarize findings and recommendations for action or consideration by the client;
• Develop migration plans and sequencing of group-level and individual moves;
• Facilitates and/or resolves planning issues identified in the customer planning meetings;
• Ensures planning is aligned with corporate guidelines, and that all scenarios maximize use of space;
• Recommends, educates and enforces space policies/standards, procedures and protocols and notifies client of customer requested exceptions;

• Participates in Audits and Inventories (including seat assignments, occupancy, vacancy, labs & equipment);

• Reviews monthly reports on occupancy, capacity, efficiency and utilization and verifies that all are accurate and current;
• Measure, monitor and report cost saving and value added contributions;
• Assist in developing site-specific Planning Strategies with Senior Leadership;
• Track and report actual seat availability at the group and building level; conduct building audits to verify employee locations, furniture layout and room configurations are correctly noted on floor plans.  Perform monthly walkthroughs to keep floor plan updated within customized E-CenterOne System.
• Report actual seat availability as compared to the actual and projected seat demand at the building level;
• Participate in the development of budget and project timelines with internal team members.

• As necessary, participate in project and move coordination planning meetings;
• Prepares and reviews building specific stacking plans;
• Reports the current supply and capacity, and forecasts inventory changes.

Interaction:

To ensure accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:

• Move Coordination team to review and approve moves, develop migration plans and conduct facility audits;
• Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership's numbers and those collected at the group-level;
• Corporate Real Estate to review and resolve planning forecasts, needs, concerns, and issues;
• Collaborate with Project Management and Facility Management as related to the moves and migration of personnel that impact projects as a whole;
• Project management to review stacking strategies and to provide workload forecast related to project moves that are planned to occur based on occupancy plans/strategy;
• Work with other Sr. Occupancy Planners to ensure cross campus/portfolio strategy plans are developed.

Technology Proficient:

Ability to utilize software to support planning solutions and communicate ideas clearly with planning team and lines of businesses:

• Proficient in AutoCAD to produce test-fits and square foot calculations
• Proficient in Archibus or in a current CAFM program
• Proficient in Microsoft Excel i.e. (V-Lookups, cell calculations, etc.)
• Ability to consolidate data and floor plans into Power Point for presentations to client and lines of business.
• Strong ability to work in all of the Microsoft Office suite software technology
• Takes initiative, volunteers readily. Able to work independently with little supervision. Looks for and offers help when needed
• Strong knowledge base of systems workstations; their capabilities and constraints.